Here are the modules in detail:

• Recruiting
• Personnel Management & Administration
• Training
• Staffing
• Project Management
• Time Reporting
• Billing

Recruitment has become increasingly important in recent years. Pioneering companies engage in active recruitment. Applicants are given the opportunity to view current job advertisements on the company's own website. Job advertisements are therefore a central component of applicant management. They arise as a result of increased demand or vacancies. Vacancies can be advertised immediately, with both internal and external applications being possible.

The module not only handles the pure administration of the incoming applications, but also starts with the presentation of vacancies. All steps that are carried out in the course of processing applications are historically traceable and thus offer a complete insight.

Significant advantages arise for companies with several branches. In order to reduce the so-called “applicant tourism” the timely recording of the application documents in the individual branches is aimed at. Duplicate applications are automatically recognized by the system and multiple entries are avoided accordingly. This means that the “first come first serve” principle applies, i.e. the clerk who is the first to enter the application in the system has initially reserved the applicant for himself.

The benefits at a glance:

–     Derivation of the personnel requirements from vacancies that are either planned or have become vacant
–     Job advertisements with web connection
–     Matching procedure via profile comparisons
–     “First come first serve” principle
–     Avoidance of multiple applications

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The administration module represents the core of the HR component and is used to provide administrative support for the actual HR work. In this module, employee data is maintained from entry to exit.

Maintaining a history of salaries, classifications, qualifications, etc. is just as much a part of this as planning and handling time-related data such as absences, transfers, promotions, salary increases and much more. All other modules in the overall system access the entries made here. For example, the absences stored in the administration are immediately visible as such within the resource planning and can be taken into account accordingly. The initial entry of employee information usually takes place in recruiting. When a new employee joins, this already existing data is taken over and supplemented with further information that does not generally arise or is known during the application period.

More self-responsibility through employee self-services modern personnel management relies on more personal responsibility on the part of the employees. The Internet and intranets lay the electronic tracks for this. With TC RESY Employee Self-Service (ESS), selected HR tasks are decentralized and carried out interactively by the employees themselves. Updating addresses or bank details, retrieving vacation dates or looking at job advertisements, selecting suitable seminars and processing seminar bookings are examples of outsourcing activities that relieve your HR department of time-consuming and costly tasks.

Security is guaranteed by company-specific data protection and access criteria.

The advantages of the decentralization of functions are convincing: In a 1999 analysis, the Hunter Group determined that the costs for an ESS transaction are 30 percent lower than for central processing. She calculated a return on investment for the ESS deployment within 18 months.

The success of your company is shaped by the quality of your services and the quality of your products. Your employees make the decisive contribution to ensuring and improving quality standards. Therefore, special importance must be attached to education and training.

Seminar visits have a great influence on the qualification profile of every employee. These profiles form the basis for the search for qualified employees for specific activities or positions within the company. They support the search process in an ideal way by comparing the profiles you are looking for or desired with those of the employees, allowing the system to generate optimal suggestions.

Priorities can also be set within the framework of the profile search via weightings, which come into play when evaluating the employee profiles.

In TC RESY you have the option of assigning an expiry date or an expiry period to certain qualifications. Such information can also be used to initiate certain training measures where there is a need due to upcoming “expiry times”.

All training measures are also available as part of operational planning. TC RESY provides you with information about deployment plans that conflict with planned seminar visits and in this way supports deployment planning to an additional extent.

There's no denying it: education and training costs money. Training measures can be budgeted in TC RESY. You always have an overview of the expenses that your company incurs in the context of training and further education.

Resource planning is always done via so-called point & click, i.e. the user marks the desired period and selects the relevant employee or projects. Unless otherwise specified, the system enters the standard hours.

The visualization of the planning process takes place in the form of tables, as they are known from calculation programs. Time references can be displayed in a variety of ways: the system offers days or weeks as planning options, which can each be mapped over variable time periods, e.g. week, month, quarter or year. On a daily basis, any day of the week can be set as the starting date.

The planning process is efficiently supported using availability and utilization levels. Qualification profiles based on previous project experience can also be taken into account for planning. In this way, a manager can put together particularly qualified teams. Conflicts (such as an employee being overbooked) are immediately recognized and reported by the system.

Within the module, the authorization levels coordination, planning and information are distinguished: At the information level, the planning data can only be viewed. This level is intended for all employees. If desired, the current planning process can be withheld from the users of the information level. The actual deployment planning of the employees takes place at the planning level. At the coordinator level, Conflicts that may arise from overlapping job assignments for an employee have been cleaned up.

The system offers the possibility to create so-called “dummies”. These are “virtual” employees that allow for early advance planning and are converted into real employees when the time comes. The preparation of a forecast provides information about the expected sales based on the existing hourly rates and of course also takes into account the virtual employees. Furthermore, it can be defined at both departmental and individual level whether scheduling for Sundays and public holidays is permitted (e.g. scheduling the EDP troop on weekends, “normal” employees not).

Project management has many faces. Regardless of which aspects particularly concern you – we cover them all.

Starting with the planning, which you carry out based on estimated values ​​and information from previous projects, through the filing of the necessary activities and work steps, to the completion of a project, you have full control over all relevant information at all times.

The storage of different hourly rates per project in connection with the service entry forms the detailed basis for invoicing.

TC RESY basically divides projects into two categories: billable and non-billable. This allows the times for the actual provision of services as well as the times for training and further education, holidays, etc. to be documented.

You can even be notified by TC RESY when certain situations occur. Think, for example, of exceeding specified maximum values ​​for times or fees. Another example would be the system-generated notification that an invoice is due due to time constraints or the reaching of set hours. Nice that TC RESY informs you in good time.

The times, expenses and fees actually incurred and the resulting project-relevant amounts result from the information in the service entry. Services for projects in other organizational units can be reported accordingly and are offset as part of the internal cost allocation.

At the end of the project, follow-up projects can optionally be specified. As part of the service entry, these are automatically used by the system if the corresponding project has already been closed. Your employees are “out there with the customer”? never mind The web component of service entry ensures that your employees can log off their times at any time and anywhere in the world.

With the remote component, times can even be recorded in offline mode. The employee can, for example, use his mobile phone to send his offline performance record to the head office. In return, he will receive the “latest” information about changes in projects important to him. Since each employee can be individually determined how many hours they have to cancel within a payroll period, a completeness check is possible at any time. This overview provides information on whether times were recorded at all, reported times are complete or even overtime was worked.

You get an overview of all activities, fees and expenses that have not yet been settled. Invoices can be created in different currencies and with multiple tax rates. Thanks to the extensive layout-technical and calculation possibilities of the planning phase, it only requires one click – the calculation is done. Each invoice is initially available as a draft. As soon as you think the time has come and the draft meets your expectations, an invoice is generated via the confirmation that can no longer be modified.

It goes without saying that long-term projects are settled over several invoices. You can even specify the times or conditions for issuing an invoice. Create an advance invoice, followed by invoices for individual sections of the project and issue the final invoice after the entire project has been completed.

The tracking of invoices includes the areas of incoming payments and dunning. Of course, invoices can be settled in partial amounts. As part of the dunning process, the periods for the transition of an invoice to the individual dunning levels can be set individually. In addition, the degree of automation in the dunning process can be defined using a variety of parameters.